MANDATORY EXPENSES:

Decision Package #1- $68,150

Graduate Teaching Assistants Tuition Remission (Mandatory Expense Restoration)

Description & Objectives: Student Leadership and Involvement is committed to continuing employment of five second year College Student Services Administration (CSSA) Graduate Assistants for FY16. This funding will allow us to return their fee remission into the SLI budget. The FY15 budget incorrectly shifted these cost to the Division of Student Affairs.

Rationale: Five CSSA students are currently employed by SLI, although our contractual agreements are only binding through FY15, we have historically supported successful individuals for both years of their graduate program. Auxiliary units pay tuition for GTA’s, while General Fund accounts do not pay that expense. The FY 15 plan was to have GTA’s appointed centrally by the VPSA’s office, thereby avoiding tuition expense. The removing of their tuition funds from our FY 15 budget was done with good intent and direction from the Vice Provost, at the time, but was subsequently overturned by the OSU Budget Office. We have submitted a contingency request for FY 15 tuition costs, and are re-entering it as a FY 16 expense as a decision package, even though it is a mandatory expense.

• Budget Amount: $68,150 – MUNSLI
• 10951 Graduate Assistant Fee Remissions (5)
• $13,630 per GTA

 

Decision Package #2- $6,555        

Student Experience Center Information Center Staffing

Description & Objectives: Student Leadership and Involvement has taken lead on providing service to all occupants of the Student Experience Center by managing and staffing the SEC Information Center from 8:00am-8:00pm M-F. This additional staffing will allow the building to have full support and student access during the posted hours. The entire cost for this service is $32,097.50. This line item previously included an admin support student staff for MUPC- that has been relocated to MUN74F for FY16, at a cost of $3181.00. The total increase in this line for SEC student staffing is-$6555.25 or approx. 700 additional hours of student staffing.

Rationale: The SEC Information Center will play a pivotal role in supporting access, engagement and service in the new SEC. Student staff will play lead in this role, supported by the SEC building manager in keeping the building fully operational from 8:00am-8:00pm M-F.

• Budget: Amount: $6555.00 – MUNSLI
• 10951 Student Pay-Regular Pay
• $6,555.00

 

Decision Package #3: Ideal-Logic Database, Civic Engagement Module     

Amount: $3,000.00, MUNCSC

Description & Objectives: Ideal-Logic is a custom software company based out of Corvallis, Oregon that currently contacts with several units at OSU including KidsSpirit, Precollege Programs, RecSports/Adventure Leadership Institute, and others. They have already built a module to support Sport Clubs and Student Organizations for Student Leadership & Involvement and RecSports. As part of that contract, Ideal-Logic is currently working on creation of a Civic Engagement module. The year one costs were covered by existing fund balance/working capital in SLI. There is an ongoing $3,000 annual fee for the system that this decision package is seeking to have funded out of the MUNCSC index for the Center for Civic Engagement (CCE). Primary goals of this database and the civic engagement module are to provide a system for managing community partner profiles and civic engagement opportunities that can be managed and edited by both CCE staff members and community partner representatives. Opportunities in the system will automatically embed into the CCE website. Opportunities will have elaborate search functionality for students to search community needs and opportunities. Furthermore, the civic engagement module will allow for each creation of events and sign-up/registration forms. The third major goal of the civic engagement module is to provide a user-friendly civic engagement/service hour tracking system that can be used across the university, including student organizations, residence halls, academic courses, individual students, et cetera.

Rationale: The software has already been purchased and the $3,000 is the annual maintenance expense. Currently, the CCE staff members manage community partner profiles and information on an Excel spreadsheet and manually create a new webpage/web form for every service project in order to allow students to sign up for projects. CCE staff also must manually update all the community service opportunities on our website. The CCE has many administrative heavy tasks; this system will allow more time to be spent meeting with community partners and students as well as planning more programs. This system will add to the capacity of the Center for Civic Engagement as well as increase the user-friendliness of the website. The CCE has heard many members of service-based student organizations or Greek chapters request a user-friendlier hour tracking system for their members to use. There is currently no comprehensive service hour tracking mechanism on campus. Thus, a lot of the meaningful work being done by OSU students is not being captured each year. One of SLI’s strategic goals is Civic Engagement & Sustainability, one of the Learning Goals for Graduates is Social Responsibility & Sustainability, and one of the priority areas is Strategic Plan 3.0 is to provide transformative learning opportunities for all OSU students with service-learning and civic engagement being called out as example modes of transformative learning. Thus, moving forward with this database supports and aligns with the strategic directions of SLI and the institution. This database system has the capability of greatly impacting many units within Student Affairs and student-fee funded areas as well as the university as a whole. The annual fee includes maintenance, support, and modifications after the database is being used.

• Budget: Amount $3000 – MUNCSC
• 24999 – Miscellaneous Fees & Services
• $3000.00

 

OPTIONAL/PROGRAM EXPANSION EXPENSES:

 Decision Package #4: PIR2 – Digital Marketing

Cost: $47,916 + $16,000 in Benefits | Total $64,000

The Memorial Union is requesting funding to support the addition of a new classified staff in the area of digital media (Public Information Representative-PIR). Since the Memorial Union add the position of Marketing and Assessment in 2002, the number of student programs in the Memorial Union has tripled, we manage 8 more restaurants, there are 10,000 more students on campus, the World Wide Web was less then 10 years old, Facebook would not exist for 2 more years and photographs/videos were created on film. The change in campus student programs and marketing trends supports the need for this position. Similar positions have been created at Recreational Sports and University Housing and Dining. Their positions have exceeded their goals and expectations.

This position would:

• Support Memorial Union departments in the areas of web development/content, social media activities, app content and video production.
• Provide lead work of student staff of 5-6 working in the area of web development, social media, video production and graphic design. This position will hire student staff, assign and review their work.
• Provide student development of student staff including creating learning outcome and assessing their performance.
• Provide advising to students across campus involved in student organizations on the most effective and proper use of web, social media, video and graphic design to promote their groups’ work.
• This position will continue to evolve, as technological demands require.

Indicators for need of this position at this time:

• National survey data (EBI) on student unions ranks the OSU Memorial Union within the top 5 unions in the nations. This same data also indicated that a top need is improvement at the Memorial Union is in the area of promotion of the union and its programs
• This position would free up time of other staff members in Student Leadership and Involvement, Student Media and MU Facilities to focus on other areas of their positions.
• This position would provide development opportunities to students working at the Memorial Union in this field. Four years ago, there were no students working at the Memorial Union in interactive digital media, now there are 5.
• The national data shows that most effective way to message students is via video and interactive media. If program and services in the union are to be successful, the campus population needs to know they exist.
• The growing reliance on interactive media to connect with students has created the need for this position.
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Decision Package #5 WAGE COMPRESSION- $5,916.00

Student Staff Hourly salary increase. 15 per hour

Description & Objectives: The Memorial Union is committed to providing student staff wages that support the success of students.

Rationale: With the minimum wage increase in Jan 2015, all non-minimum wage positions were at risk of compression. We are committed to increasing all student wages by the .15 per hour increase and did so as of Jan 1, 2015. In moving forward we intend to maintain this fifteen-cent increase and need to adjust our student wages in the indexes below that are predominantly fee-funded.   Revenue funded indexes will support wage compression costs by adjusting revenues. Impact calculations are by the AABC.

• Budget: Amount: $5,916.00
• MUN99F – 10501 Student Pay-Regular Pay – $621.00
• MUNBLD- 10501 Student Pay-Regular Pay – $813.00
• MUNCUS – 10501 Student Pay-Regular Pay – $1,028.00
• MUNREP – 10501 Student Pay-Regular Pay – $539.00
• MUN74F – 10501 Student Pay-Regular Pay – $678.00
• MUNSEA – 10501 Student Pay-Regular Pay – $881.00
• MUNCMS – 10501 Student Pay-Regular Pay – $260.00
• MUNSLD – 10501 Student Pay-Regular Pay – $144.00
• MUNCSC – 10501 Student Pay-Regular Pay – $372.00
• MUNISO – 10501 Student Pay-Regular Pay – $347.00
• MUNSLI – 10501 Student Pay-Regular Pay – $233.00
• Total: $5,916.00

Decision Package #6- $4,500.00

Student Staff Professional Development

Description & Objectives: Student Leadership and Involvement is committed to providing student staff with opportunity to participate in experiences that enhance their knowledge, skills and performance in their roles as leaders for the OSU campus. Participation at national or regional level training/conferences provides an unparalleled experience for students. Currently, only a few of our units can offer this opportunity to our student staff. By offering opportunity in each of our units we elevate the outcomes of our student staff while eliminating competition between our units in hiring and retaining staff based on compensation and privilege of, opportunity for professional development.

Rationale: Currently, two of our five indexes that include student staffing include this opportunity, MUNSEA and MUNISO. To ensure our entire student teams are given opportunity, we request addition of $4500 to MUNSLI. This will offer students opportunity to participate in ACUI I-Lead, ACUI Regional and International Conferences, etc.

• Budget: Amount: $4500.00 – MUNSLI
• 39115 Employee Travel Domestic $4500
• Total: $4500