{"id":2251,"date":"2019-10-08T09:48:32","date_gmt":"2019-10-08T16:48:32","guid":{"rendered":"http:\/\/blogs.oregonstate.edu\/extensionweb\/?p=2251"},"modified":"2019-10-08T09:48:32","modified_gmt":"2019-10-08T16:48:32","slug":"top-5-tips-for-program-pages","status":"publish","type":"post","link":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/2019\/10\/08\/top-5-tips-for-program-pages\/","title":{"rendered":"Top 5 Tips for Program Pages"},"content":{"rendered":"<h2><span style=\"font-weight: 400\">1. Reuse events from last year<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Events on the Extension website automatically disappear from lists and search results once the date has passed. However, the records still exist in the system, so if an event occurs annually, you can reuse the content from the previous year. This has several benefits:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">You can save effort now by reusing work from last year. All you need to do is update the dates (and flyer if there is one).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Visitors who may have bookmarked last year\u2019s event (or find it through Google) will see current information if they visit the page again.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Instructions:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Go to the group content page for the group that you originally entered the event in.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">If you remember the title of the event, you can search for it. Otherwise, you can select \u201cEvent\u201d in the \u201cType\u201d filter above the list of content.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Once you find the previous year\u2019s event, click the \u201cEdit\u201d button next to it and update the dates. This will put it back in event lists and search results.<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400\">2. Store files in Box<\/span><\/h2>\n<p><a href=\"https:\/\/box.oregonstate.edu\/\"><span style=\"font-weight: 400\">Box<\/span><\/a><span style=\"font-weight: 400\"> is OSU\u2019s file storage platform. Anyone with an ONID account can store unlimited files on Box and share them with other employees or the public. Box was created specifically for file management and has many useful features, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">File versioning &#8211; if the document changes each year, you can easily replace the old file with the new one without changing the link.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Privacy settings &#8211; you can set files up so anyone (the public) can access them, only people who know a specific password, or only people with an ONID account<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Instructions:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">There is documentation about using Box on <\/span><a href=\"https:\/\/box.oregonstate.edu\/\"><span style=\"font-weight: 400\">OSU\u2019s Box page<\/span><\/a><span style=\"font-weight: 400\"> and our <\/span><a href=\"https:\/\/osu-eesc.github.io\/cms-docs\/user-guide\/site\/content-requirements\/#file-management\"><span style=\"font-weight: 400\">Website user guide<\/span><\/a><span style=\"font-weight: 400\">.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Some tips for effectively setting up files in box:<\/span>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">To share a file or folder with the public, click \u201cShare\u201d next to it. Then, turn on the \u201cEnable share link\u201d toggle. It is <\/span><b>very important<\/b><span style=\"font-weight: 400\"> that you set the dropdown below the share link to \u201cAnyone with the link.\u201d Otherwise people will need to log in with an ONID to see the file.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">There is a link near the share link box for \u201cLink options\u201d. This is where you can set a password to protect the file or get the \u201cdirect download\u201d link (which allows visitors to download the file directly without seeing it in Box first).<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Be sure to set one of your coworkers as a co-owner or editor of the file, in case you leave or otherwise can no longer access it someday.<\/span><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">When you have the \u201cshare link\u201d for the file, create a program resource and select \u201cExternal website\u201d as the resource type. This will give you a field to paste the link.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">3. Break up long pages<\/span><\/h2>\n<p><span style=\"font-weight: 400\">If you have long pages that are difficult to scan, there are options to make it a little easier: page section settings and nested pages.<\/span><\/p>\n<p><b>Page sections<\/b><span style=\"font-weight: 400\">:<\/span><\/p>\n<p><span style=\"font-weight: 400\">For most page sections, you can configure:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Background color (alternating background colors is a good way to break up the page)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">List style (you can make lists more condensed by using a \u201cText list\u201d style, which doesn\u2019t display images with items in the list)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Section id (you can use section IDs to create a \u201ctable of contents\u201d at the top of the page that links to sections further down)<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">Instructions:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Edit the page<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">At the top of where page sections are configured on the edit screen, there are two tabs: \u201cContent\u201d and \u201cSettings\u201d<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">When you switch to the settings tab, you can configure options for each section<\/span><\/li>\n<\/ol>\n<p><b>Nested pages<\/b><span style=\"font-weight: 400\">:<\/span><\/p>\n<p><span style=\"font-weight: 400\">One of the best ways to help a long page is to break it up into several shorter pages. Then, to prevent the sidebar from getting unwieldy, you can nest the new pages under the original, so they only appear in the sidebar when the parent is selected.<\/span><\/p>\n<p><span style=\"font-weight: 400\">Instructions:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Go to any program page that shows the sidebar and click the \u201cReorder Pages\u201d button at the bottom.<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">On the next screen, you can drag the pages into any order you want. To nest one page under another, drag it under and to the right. When you\u2019re done, click \u201cSave order\u201d.<\/span><\/li>\n<\/ol>\n<h2><span style=\"font-weight: 400\">4. Look at peers for ideas<\/span><\/h2>\n<p><span style=\"font-weight: 400\">One of the best ways for you to get ideas for your own pages is to look at pages from programs similar to yours. Here are some programs that have been set up with some of the website\u2019s new design features and serve as good examples:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">4-H<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\"><span style=\"font-weight: 400\">State<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\/clackamas\"><span style=\"font-weight: 400\">Clackamas County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\/clatsop\"><span style=\"font-weight: 400\">Clatsop County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\/crook\"><span style=\"font-weight: 400\">Crook County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\/douglas\"><span style=\"font-weight: 400\">Douglas County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/4h\/marion\"><span style=\"font-weight: 400\">Marion County<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/bepa\"><span style=\"font-weight: 400\">BEPA 2.0<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Master Gardener<\/span>\n<ul>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/mg\/josephine\"><span style=\"font-weight: 400\">Josephine County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/mg\/lincoln\"><span style=\"font-weight: 400\">Lincoln County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/mg\/polk\"><span style=\"font-weight: 400\">Polk County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/mg\/umatilla\"><span style=\"font-weight: 400\">Umatilla County<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/mg\/wasco\"><span style=\"font-weight: 400\">Wasco County<\/span><\/a><\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/extension.oregonstate.edu\/tree-school\"><span style=\"font-weight: 400\">Tree School<\/span><\/a><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">5. Think about all your audiences<\/span><\/h2>\n<p><span style=\"font-weight: 400\">Programs produce content for many audiences, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Prospective members<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Current members<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Volunteers\/leaders<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">Program faculty\/staff<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">It is, in general, usually best to organize content according to audience, and depending on what audiences your program serves, we may recommend options outside of the Extension website for content (e.g. the <\/span><a href=\"https:\/\/employee.extension.oregonstate.edu\/\"><span style=\"font-weight: 400\">Extension Employee Intranet<\/span><\/a><span style=\"font-weight: 400\"> or an OSU WordPress blog).<\/span><\/p>\n<p><span style=\"font-weight: 400\">Another audience that all programs have but that often gets overlooked is the <\/span><b>general public<\/b><span style=\"font-weight: 400\">. There are many reasons why the public would be interested in content produced by a program, including:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">They utilize the services provided by program volunteers (e.g. MG plant clinics)<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">They are affected by the program\u2019s outcomes or impacts<\/span><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\">They want to learn the information taught to program participants, but for whatever reason can\u2019t participate themselves<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400\">However, visitors often perceive program pages as being only for active participants in a program. So, if you produce program-related content for the general public, make sure it can be found through topic and county pages, where the general public is more likely to look.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>1. Reuse events from last year Events on the Extension website automatically disappear from lists and search results once the date has passed. However, the records still exist in the system, so if an event occurs annually, you can reuse the content from the previous year. This has several benefits: You can save effort now&hellip; <a href=\"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/2019\/10\/08\/top-5-tips-for-program-pages\/\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":8672,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":true,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[1],"tags":[],"class_list":["post-2251","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p7URDE-Aj","_links":{"self":[{"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/posts\/2251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/users\/8672"}],"replies":[{"embeddable":true,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/comments?post=2251"}],"version-history":[{"count":1,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/posts\/2251\/revisions"}],"predecessor-version":[{"id":2252,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/posts\/2251\/revisions\/2252"}],"wp:attachment":[{"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/media?parent=2251"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/categories?post=2251"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dev.blogs.oregonstate.edu\/extensionweb\/wp-json\/wp\/v2\/tags?post=2251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}