Chemistry Faculty, Staff & Students:<\/p>\n
Staff in the Arts and Science Business Center provide accounting support for the College of Science.\u00a0 Here\u2019s a quick overview of who does what for Chemistry and their contact information \u2026<\/p>\n
Monica Deignan \u2013 Accounting Technician (Monica.deignan@oregonstate.edu,\u00a0 7-3958)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Travel and expense reimbursements and invoices:\u00a0 Chemistry faculty, staff, and students should coordinate with Anita Bracha who will then work with Monica for these functions. **Monica works closely with Anita on travel and expense reimbursements**
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assists with Purchase Orders and contracts
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides advice regarding OSU policies & procedures (travel, payables, pcards, etc.)<\/p>\n
Andy Kuback \u2013 Accountant 2 (Andrew.kuback@oregonstate.edu, 7-8290)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides financial reporting (for grants)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assists with grant and contract administration
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assists with Purchase Orders and contracts\u00a0 (for grants)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Processes Chemstores billing
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Coordinates cash deposits
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides advice regarding OSU policies & procedures (travel, payables, pcards, etc.)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Serves as lead worker for Chemistry accountants<\/p>\n
Dick Toliver \u2013 Accountant\u00a0 (Richard.toliver@oregonstate.edu, 7-1832)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides financial reporting (for 201 accounts and various E&G funds)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Processes Chemistry shop billings (NMR, x-ray, machine and electronics)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Assists with Purchase Orders and contracts
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides advice regarding OSU policies & procedures (travel, payables, pcards, etc.)<\/p>\n
Penny Pinard \u2013 Finance Coordinator (Penny.pinard@oregonstate.edu, 7-1244)
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Provides financial reporting (for start-ups)<\/p>\n
Important Reminders
\nIn addition to this list of who can help you in these various areas, here are some reminders on important topics that often arise \u2026<\/p>\n
v\u00a0 Employees are encouraged to use a departmental procurement card (P-Card) or auto pay vendors for OSU business related purchases, as this saves both time and money for the university and does not require out-of-pocket expense for employees.<\/p>\n
v\u00a0 Only Contract Officers are authorized to sign and execute contracts and other written instruments on behalf of OSU.\u00a0 Any document required to be signed on behalf of OSU, regardless of dollar value or type of document, must be signed by an individual with contract signature authority.\u00a0 The only exception to this policy is for OSU interdepartmental agreements.\u00a0 If you have any other contracts or agreements requiring a signature (or an on-line signature\/agreement to terms), ask ASBC and we can help direct you to the appropriate unit to obtain the needed signature.<\/p>\n
v\u00a0 Any purchase over $5,000 requires a purchase order from your business center before the order is placed.
\nv\u00a0 For purchases of $25,000 or more \u2013 ASBC will coordinate the solicitation process with Procurement and Contract Services (PaCS).<\/p>\n
v\u00a0 Here is a helpful link for OSU\u2019s travel policy: http:\/\/fa.oregonstate.edu\/business-affairs\/travel<\/p>\n
v\u00a0 International Travel Information\/Resources:
\nOSU requires travelers to register their international trips with Risk Management.\u00a0 This website links to the registration form and provides a lot of useful information for pre-travel planning and reasonably priced travel insurance
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 http:\/\/risk.oregonstate.edu\/international<\/p>\n
If using grant funds for the trip, here are some additional websites that may apply:
\n\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Foreign travel paid with grant funds \u2013<\/p>\n
See GCG Manual Policy 215-03 for policies related to international travel on grants
\nhttp:\/\/fa.oregonstate.edu\/gcg-manual\/200-specific-administration-award\/215-travel-sponsored-projects\/215-03-foreign-travel<\/p>\n
OPAA Foreign Travel Authorization Form – Form must be completed before making international travel arrangements on grant funds \u2013
\nhttp:\/\/fa.oregonstate.edu\/sites\/fa.oregonstate.edu\/files\/Baff\/faa\/foreigntravelauthorization.pdf<\/p>\n
\u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Foreign travel paid with federal grants \u2013 In order to get reimbursed you must follow the Fly America Act \u2013<\/p>\n
\u201cThe Fly America Act requires that all travelers and others performing U.S. Government-financed air travel use U.S. flag carriers to the extent such carriers are available, even if their use would cost more.\u201d<\/p>\n
See GCG Manual Policy 215-03 for more details and exceptions
\nhttp:\/\/fa.oregonstate.edu\/gcg-manual\/200-specific-administration-award\/215-travel-sponsored-projects\/215-03-foreign-travel<\/p>\n
Feel free to stop by and introduce yourselves (we are in Cordley 2042).\u00a0\u00a0 We like to have faces to go with names and e-mails we see on a regular basis.<\/p>\n
You might also check out our website at http:\/\/oregonstate.edu\/dept\/fa\/bc\/artsandsciences\/finance-accounting.\u00a0 It has some helpful resources and links related to travel, payables, purchasing, etc. as well as a helpful ASBC Quick Reference guide covering many of these areas.<\/p>\n
If you have any questions or comments, please let me know.\u00a0 I value getting input from our customers on how we can improve our service.<\/p>\n
Best Regards,<\/p>\n
Jackie<\/p>\n
Jackie Thorsness
\nFinance & Accounting Manager
\nArts & Sciences Business Center | Oregon State University
\n2042 Cordley Hall | Corvallis, OR 97331
\nPh. 541.737.1307<\/p>\n","protected":false},"excerpt":{"rendered":"
Chemistry Faculty, Staff & Students: Staff in the Arts and Science Business Center provide accounting support for the College of Science.\u00a0 Here\u2019s a quick overview of who does what for Chemistry and their contact information \u2026 Monica Deignan \u2013 Accounting Technician (Monica.deignan@oregonstate.edu,\u00a0 7-3958) \u00b7\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Travel and expense reimbursements and invoices:\u00a0 Chemistry faculty, staff, and students… Continue reading