As you know, graduating seniors are required to take final examinations during the regularly scheduled Final Examination Week of Spring Term. However, because actual diplomas are distributed to eligible graduation applicants at Commencement on Saturday, June 15, 2019, Oregon State University must adhere to the following procedures for clearing Spring Term degree candidates.

Specific documentation about how to submit preliminary grades is sent to faculty when grading opens on Monday, May 6th. If you have questions regarding the preliminary grades policy, please contactgradingquestions@oregonstate.edu in the Office of the Registrar.

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Procedures for Spring Degree Candidates

Commencement 2019

1. Monday, May 6, 2019– “Preliminary” grade rosters are sent to instructors via email from gradingquestions@oregonstate.edu. The email will include attached pdf files outlining the grading process and the instructor’s student roster.
2. Monday, May 13, 2019– Preliminary grades are due by noon. Grades should reflect the anticipated final grade. A preliminary grade of “I” (or any non-passing grade) will prevent releasing a student’s diploma at commencement.
3. Tuesday, May 14, 2019– Preliminary degree review process begins for baccalaureate degrees. Coordination with the Graduate School for master’s and doctoral degree review begins.
4. Tuesday, May 28, 2019– Students who are definitively ineligible or potentially ineligible based on university graduation requirements, college/school requirements, or departmental graduation requirements (guided by Head Advisors) are notified.
5. Finals Week – Faculty should upload final grades as soon as possible for degree candidates with a final grade of D, F, N, or I/GRADE. Unless a final grade has been submitted, the decision for diploma distribution is based on the preliminary grades submitted.
6. Saturday, June 15, 2019- Baccalaureate degree candidates with degree deficiencies may participate in commencement, but will not receive their diploma.

Your efforts make it possible for us to continue OSU’s special tradition of distributing actual diplomas on commencement day. Thank you.

Faculty and staff are invited to nominate creative, problem-solving, critically thinking students to joinLaunch Academy, a course for students of all majors who have ideas for services, products, or community change. Launch Academy students are eligible to win up to $2,500 in business development funding each term and have access to mentorship, co-working space, travel grants, and prototyping support. Nominate students hereand contact michelle.marie@oregonstate.edu with any questions.

Oregon State Ecampus invites faculty, staff and administrators to pursue professional development related to online and hybrid education. Further your professional goals while promoting effective teaching and learning in OSU’s online and hybrid courses. Funding is available for professorial faculty and professional faculty and advisers. The application deadline is June 7, so learn more and apply online today.

Are you graduating and walking in commencement? Give your gown after the ceremony. You can help another student who may not be able to participate in commencement otherwise while keeping your cap and cords as a memento. Gowns can be donated at staffed stations outside Reser Stadium right after commencement or at the main entrance to the Valley Library, after commencement through the following Monday (June 15-17). For questions, see http://tiny.cc/gradsgive or email andrea.norris@oregonstate.edu. Grads Give Back is sponsored by Campus Recycling, ASOSU, Memorial Union, Valley Library, HSRC, and Sustainability Office.

Orange Media Network will be highlighting graduating seniors from across the university who have gone above and beyond and shown what it means to make the most of their OSU experience. We want to share their stories with the community as they prepare for graduation and take their next steps in the world. Nominate the students you feel have best represented your unit. Selected students will be interviewed for KBVR-FM and KBVR-TV and featured in the commencement edition of The Baro.  Nominations are due May 3. Nomination form: https://beav.es/ZT7  For any questions, contact OMN broadcast coordinator Steven Sandberg at steven.sandberg@oregonstate.edu.

In an attempt to better serve OSU faculty and staff, Environmental Health and Safety is hosting a Department/Unit Safety Coordinator” (DUSC) seminar on May 8 from 10 a.m. to noon in MU 104.

Registration Confirmation & Event Details

We’re excited to see you at the Innovation and Entrepreneurship Summit on Thursday May 9th from 1pm – 8pm at the CH2M Hill Alumni Center on OSU’s campus! Please note the following:

• Lunch: We will have a light lunch (sandwiches) available for attendees of the 1pm breakout sessions. Refreshments will also be available following each session.
• Parking: Parking is available in Reser Stadium parking lot and the parking structure.  Permits may be purchased at pay-and-display locations in either area.  View a map of campus athttps://transportation.oregonstate.edu/parking/maps
• Part 1: RESOURCES 1 – 3:30pm: If you are attending the RESOURCES breakout sessions, please arrive a few minutes before 1pm and look for signage to direct you to the room with the session you would like to attend. You will have the opportunity to attend two of the following three sessions:
  • Funding Sources
  • Avoiding Legal Pitfalls of Early Stage Companies
  • OSU Tech Commercialization & IP Protection
• Invite your colleagues! There are still spots available. The link to register is here. Students are welcome!
• Please email any questions about the event to Katie Pettinger atkathryn.pettinger@oregonstate.edu or Annisa Goss at annisa.goss@oregonstate.edu.

I ask your assistance in forwarding this message to graduate students in your department, informing them of an outstanding fellowship opportunity with the Army Research Laboratory (ARL).

The Army Research Laboratory (ARL) invites exceptional young researchers to apply for an ARL Distinguished Postdoctoral Fellowship (www.nas.edu/arl). This fellowship provides recipients the opportunity to pursue independent research while working alongside some of the nation’s best scientists and engineers. Applicants must display extraordinary ability in scientific research and show clear promise of becoming outstanding leaders. Successful candidates will have already tackled a major scientific or engineering problem or will have provided a new approach or insight, evidenced by a recognized impact in their field.

Eligibility criteria

• By the application deadline, applicants must have completed all the requirements for a Ph.D. or Sc.D. degree in the physical sciences, life sciences, computational sciences, behavioral sciences, or engineering. Applicants who intend to defend their dissertation after the application deadline are not eligible.
• As of the application deadline, applicants may not be more than five years beyond the award date of their Ph.D. or Sc.D.

• There are no citizenship requirements; however, selected fellows must pass a Department of Defense clearance process, requiring a background security investigation.
• Foreign nationals must get further DoD approval, requiring a background investigation.
• Applicants must demonstrate exceptional qualifications with respect to academic and scholarly achievement, as evidenced by research and publication.
• Candidates are expected to have conducted research on a major scientific or engineering problem during their thesis work or have provided a new approach or insight, evidenced by a recognized impact in their field.

Fellowship terms and benefits

• An annual stipend of $100,000
• Health insurance (including dental and vision)
• Paid relocation and a professional travel allowance
• One-year appointments are renewable for up to three years based on performance.
• Fellowship appointments require a full-time commitment to the research program at ARL.
• Fellows must be in residence at ARL during the entire period of the appointment.

Sincerely yours,

1. Ray Gamble
   Director, Fellowship Programs Office
   National Academies of Sciences, Engineering, and Medicine

Beginning in Fall 2018, colleges and units were directed to register all events and activities involving minors (under age 18) with the new Office of Youth Safety & Compliance (YSC).

My office has been tasked with developing policies and best practices related to OSU’s youth programming, on and off campus. Your leadership and cooperation is vital to ensuring OSU fulfills its commitment to keep kids safe and well-cared-for while participating in programs sponsored by or in partnership with the university.

You will soon receive a to-date summary of youth programs registered on behalf of your college or department. The list includes past programs from the 2017-18 and 2018-19 academic years, as well as upcoming 2019 programming. Colleges and units should submit registration forms at least 30 days prior to an event or activity.

Please review this list within your respective units to ensure 100% compliance. To report any missing information, or to register upcoming events and activities involving minors, please visit the Youth Safety & Compliance website at youth.oregonstate.edu and click the ‘Register Programs’ link.

Please distribute this memorandum as you feel is appropriate.

Questions?

Should you have questions, please do not hesitate to contact Eric Cardella in the Office of Youth Safety & Compliance at youthsafety.compliance@oregonstate.edu or 7-9362.